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Pre-Arrival

Pre-Arrival

Once you have received your Letter of Acceptance (LoA) from ITB, your Study Permit will be processed. The following are the required documents to process your Study Permit:

Study Permit documents:

  1. Letter of Acceptance from ITB (Example: LoA)
  2. An Academic Report/Transcript (Example: transcript)
  3. A Curriculum Vitae/Resume (Form: CV)
  4. A letter of Declaration stating that you (Form: Declaration letter) a) will obey Indonesian rules and laws and b) will not involve in any work activities
  5. A letter of Sponsorship or of Financial guarantee (if you self support) (Example: Sponsor Letter Scholarship/Institution) (Example: Sponsor Letter Self funding)

    • If self-funded, please write the letter with your signature or your representative’s;
    • If sponsored by an institution, please present the letter or proof of funding;
    • For KNB students, the Bureau of Partnerships ITB has a copy of it;
  6. Health Declaration/Report, signed by a medical doctor within a maximum of 2 months before applying;(Health Certificate)
  7. A color scan of valid Passport: (Example: passport)
    •  18-month passport validity remaining to apply for a 6-month SP and KITAS (Limited Stay Permit Visa)
    • 24-month passport validity remaining to apply for a 12-month SP and KITAS
    • 36-month passport validity remaining to apply for a 24-month SP and KITAS
    • (So, if your passport nearing expiration, we recommend that you have it renew to the maximum time allowable before you begin applying procedures.)
  8. formal photos (no-tshirt) – red background (Example: Photo)

The following are the required documents to process your VISA:

VISA Documents:

  1. Letter of Acceptance from ITB (Example: LoA)
  2. A color scan of valid Passport: (Example: passport)
    •  18-month passport validity remaining to apply for a 6-month SP and KITAS (Limited Stay Permit Visa)
    • 24-month passport validity remaining to apply for a 12-month SP and KITAS
    • 36-month passport validity remaining to apply for a 24-month SP and KITAS
    • (So, if your passport nearing expiration, we recommend that you have it renew to the maximum time allowable before you begin applying procedures.)
  3. Proof of Sufficient Funds of yours with detail information of 3 months transaction (latest balance minimum USD 2.000) – e.g. bank account (Example: Bank Account)
  4. Formal photos (no-tshirt) (colored, in jpeg, size 100-200 kb, white background, taken within the last 6 months, no editing)  (Example: Photo)
  5. Certificate or Statement of Good Conduct in English (a letter issued by home university or employer – with letterhead, confirming that you behaved well and/or has not been involved in any criminal activity.
  6. Health Insurance (for the period of stay in Indonesia)
  7. Travel Insurance (covering covid-19 treatment, if testing positive after arrival in Indonesia);

Please send all the documents to iro@itb.ac.id. Based on the submitted documents, IRO ITB will process your Study Permit and VISA. All the process will take 2-3 months.

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