Entry Regulations

You will need a Visa if you enter Indonesia for study either VITAS (Limited Stay Visa) or VKSB (Social Cultural Visit Visa) – in which you can obtain at the nearest Embassy or Consular Office of Indonesia in your country. We would NEVER recommend you to use the Visa on Arrival (VOA) which is only intended for those who are visiting Indonesia as tourists, NOT for those intending to live for an extended period of time because this kind of visa is not extendable.

A. VITAS (Limited Stay Visa for Education (Student) – Index C 316 )

You should apply VITAS index 316 if you intend to study in ITB for one semester or longer.

The process of applying the VITAS takes 2 – 3 months before your arrival in Indonesia. The reason is that you have to apply for a Study Permit (Izin Studi) to DIKTI (the Directorate of Higher Education of Indonesia – Jakarta) to issue the Study Permit (SP).

Three kinds of VITAS are valid for either:

  1. 6 months
  2. 12 months
  3. 24 months

Documents you should prepare for the Study Permit (SP) and the VITAS are:

 

    • *  12-month passport validity remaining to apply for a 6-month SP and KITAS (Limited Stay Permit Visa)
    • *  18-month passport validity remaining to apply for a 12-month SP and KITAS
    • *  30-month passport validity remaining to apply for a 24-month SP and KITAS
    • (So, if your passport nearing expiration, we recommend that you have it renew to the maximum time allowable before you begin applying procedures.)

 

Since Study Permit and VITAS are applied before your arrival, the International Relation Office will then precede the application to the Immigration Office in Jakarta. When approved, the Immigration Office will send a telex of a letter of approval to the Indonesian Embassy or Consular Office in related countries, in which you can get the VITAS aforementioned. Therefore; send the above documents (2 – 10) to:

The International Relation Office (IRO) – ITB

Jl. Ganesha 17

Bandung, 40132

Indonesia

Telp/Fax: +62-22-2504282

e-mail: iro@itb.ac.id

 

Note: JPG file should not be more than 250KB

 

The International Relations Office ITB will then process your Study Permit. Once the Study Permit is approved, the International Relations Office of ITB will then precede the VITAS application to the Immigration Office in Jakarta. When approved, the Immigration Office will send a telex of a letter of approval to the Indonesian Embassy or Consular Office in related countries, in which you can get the VITAS aforementioned.

 

B. VITAS (Limited Stay Visa for Training and Research – Index C 315 )

You should apply VITAS index 315 if you intend to conduct Research in ITB for one semester or longer. The process of applying the VITAS takes 2 – 3 months before your arrival in Indonesia. This is because  a Research Permit (Izin Riset) must be applied to Ministry of Research Technology and Higher Education  before you can apply for VITAS.

You can download the documents explaining detail procedure for Research Permit here.

 

C. VKSB (Visa Kunjungan Sosial Budaya – Social Cultural Visit Visa – Index B 211)

Another category of visit visa is VKSB (Visa Kunjungan Sosial Budaya – Social Cultural Visit Visa) – a visa for those coming to Indonesia for a short-term stays, not as tourists and not for business. This single entry visit visa refers to Index B-211 and is valid for 30 – 60 days. This type of Visa can be extended up to four times each valid for 30 days. It takes about maximum one week to obtain VKSB.
If you intend to stay for study at ITB for more than 6 (six) months but you have to enter Indonesia within less than 3 months, and hence you do not have enough time to apply VITAS, then you can apply VKSB.

Requirements to obtain the Index B-211 Visa are as follows:

Study Permit

  1. A letter of Acceptance from the ITB; (Example LoA)
  2. An Academic Transcript; (Example transcript)
  3. A Curriculum Vitae or Resume; (Form CV)
  4. A letter of Declaration (Form Declaration letter
  5. A letter of Sponsorship or of Financial guarantee (if you are self funding); (Example Sponsor Letter Self funding) (Example Sponsor Letter Scholarship/Institution)
  6. Health Certificate (signed by a medical doctor); (Example Health Certificate)
  7. A colour scan of the identity page of valid Passport (18-month passport validity remaining); (Example passport)
  8. Photo red background; (Example Photo)
  9. Health Insurance;

Telex VKSB

  1. A letter from the Partnership Bureau ITB
  2. A copy of KTP (Indonesian ID Card) of the sponsor ITB
  3. A colour scan of the identity page of valid Passport (18-month passport validity remaining); (Example passport)
  4. A colour copy of the front cover of valid passport (Example Cover passport)
  5. color copy of Bank Account of USD 1500; (Example Bank Account)
  6. A copy of return Ticket

Note: JPG file should not be more than 250KB

Send all documents to: iro@itb.ac.id

Note:

  1. We would never recommend you to use the Visa on Arrival (VOA) which is only intended for those who are visiting Indonesia as tourists, NOT for those intending to live for an extended period of time because this kind of visa can only be extended once.
  2. Students from certain countries such as Pakistan, Nigeria and others, need to apply for a calling visa (please refer to the VITAS Section) prior to getting the B-211 Visa (VKSB).

The following are the documents you should prepare for applying Study Permit (SP) and VKSB less than 3 months.

1. Letter of Acceptance from ITB (Example LoA)

2. A Curriculum Vitae/Resume (Form CV)

3.  A letter of Declaration stating that you (Form Declaration letter)

*  will obey Indonesian rules and laws

*  will not involve in any work activities

4. color copy of Bank Account of USD 1500; (Example Bank Account)

5. A colour scan of the identity page of valid Passport (18-month passport validity remaining); (Example passport)

6. A colour copy of the front cover of valid passport (Example Cover passport)

7. Photo red background; (Example Photo)

8. A copy of return Ticket

Please send the documents to iro@itb.ac.id 2 months before your arrival.

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