Directorate of Partnerships - Institut Teknologi Bandung

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Visa Inbound Procedures

Visa Inbound Procedures

Pre-Arrival ➜ Post-Arrival ➜ Extension ➜ Exit

Phase 1: Pre-Arrival

International Students

1 Obtain LoA from ITB Admission 2 Contact IRO Team 3 Identify appropriate Visa type
4 Document collection & Payment
5 Visa application processing
6 Visa issuance
7 Arrival at ITB Bandung

Researchers & Guests

1 Contact Host Faculty/School
2 Receive LoA from Faculty/School
3 Faculty submits Visa Request
4 Contact IRO Team 5 Identify appropriate Visa type
6 Document & Payment
7 Visa application processing
8 Visa issuance
9 Arrival at ITB Bandung

Phase 2: Post-Arrival

Step 1: First thing to do upon arrival

Official Check-in at IRO
2 Required Documents (For stay > 2 months)

After arriving in Indonesia, you must process the following:

Indonesian Police Report (STM) Temporary Residential Card (SKTT) New Passport Registration
Step 3: If you move to a new place

If you change your residence address during your stay, you must report it:

Process Change of Address

Phase 3: Visa Extension

Your Extension must be processed 2 MONTHS before your Stay Permit (ITAS) expires.
1. Documents Prepared by Student
  • Academic Report / Transcript View Example
  • Curriculum Vitae / Resume Form CV
  • Letter of Declaration Form Letter
  • Financial Guarantee / Sponsor Letter
    Choose the one that applies to you:
  • Health Declaration/Report Certificate
  • Valid Passport (Color Scan)
    • 18-month validity remaining for 6-month SP & KITAS
    • 24-month validity remaining for 12-month SP & KITAS
    • 36-month validity remaining for 24-month SP & KITAS
    Example
  • Formal Photos (Red Background) Example
  • Printed Copy of STM & Valid ITAS
Note for KNB Students: A separate set of procedures will be informed regarding passport extension.
2. Documents to be submitted to Immigration Office
  • Letter of Recommendation*
  • Letter of Sponsorship*
  • Study Permit*
  • Printed Copy of Indonesian ID Card and Family Card of Sponsor*
  • Application Form No. 24 (provided by Immigration Office)
  • Printed Copy of Valid SKTT
  • Printed Copy of Valid Passport (Pages of ID, Arrival Stamp, Stay Permit Stamp)
  • Original Passport

*To be provided/prepared through IRO ITB

Phase 4: Exit Permit (EPO)

Apply for EPO 7-10 DAYS before your return flight.
1 Contact IRO Office for Exit Request

Option A: While in Indonesia

2 Submit original documents
3 Application processing
4 Official Departure

Option B: After Departure

2 Departure from Indonesia
3 Send documents to IRO remotely
4 Remote Visa closure

Documents to Prepare

  • Letter from the Faculty/School addressed to the Directorate of Partnerships (explaining academic status/graduation).
  • Letter of Recommendation*
  • Application Form No. 27 (provided by Immigration Office)
  • Printed Copy of Indonesian ID Card of Sponsor*
  • Printed Copy of Valid Passport
  • Printed Copy of Valid ITAS
  • Original Passport

*To be provided or prepared by IRO ITB