Directorate of Partnerships - Institut Teknologi Bandung

Enter your keyword

Visa Inbound Procedures

Visa Inbound Procedures

Pre-Arrival ➜ Post-Arrival ➜ Extension ➜ Exit

Phase 1: Pre-Arrival

Ensure a smooth entry into Indonesia by following the mandatory administrative steps. From obtaining your Letter of Acceptance (LoA) to visa issuance, these steps must be completed before your arrival to ITB.

International Students

1 Obtain LoA from ITB Admission 2 Contact IRO Team 3 Identify appropriate Visa type
4 Document Collection & Payment
IMPORTANT: You are responsible for preparing all required documents independently. IRO will only start the visa process once your documents are 100% complete.
5 Visa application processing
6 Visa issuance
7 Arrival at ITB Bandung

Researchers & Guests

1 Contact Host Faculty/School
2 Receive LoA from Faculty/School
3 Faculty submits Visa Request
4 Contact IRO Team 5 Identify appropriate Visa type
6 Document & Payment
NOTICE: Please ensure all documents are ready and self-prepared. Your visa application will be processed only after all requirements are fully submitted.
7 Visa application processing
8 Visa issuance
9 Arrival at ITB Bandung

Phase 2: Post-Arrival

Welcome to Bandung! After your arrival, there are several essential administrative procedures you must complete to legalize your stay and ensure your documents are up to date during your time at ITB.

Step 1: First thing to do upon arrival

Official Check-in at IRO
2 Required Documents (For stay > 2 months)

After arriving in Indonesia, you must process the following:

Indonesian Police Report (STM) Temporary Residential Card (SKTT) New Passport Registration
Step 3: If you move to a new place

If you change your residence address during your stay, you must report it:

Process Change of Address

Phase 3: Visa Extension

For students and guests staying longer than their initial permit allows, a visa extension is required. To ensure a seamless legal stay, please prepare all necessary documentation and follow the timelines strictly to avoid overstay penalties.

Your Extension must be processed 2 MONTHS before your Stay Permit (ITAS) expires.
1. Documents Prepared by Student
  • Academic Report / Transcript View Example
  • Curriculum Vitae / Resume Form CV
  • Letter of Declaration Form Letter
  • Financial Guarantee / Sponsor Letter
    Choose the one that applies to you:
  • Health Declaration/Report Certificate
  • Valid Passport (Color Scan)
    • 18-month validity remaining for 6-month SP & KITAS
    • 24-month validity remaining for 12-month SP & KITAS
    • 36-month validity remaining for 24-month SP & KITAS
    Example
  • Formal Photos (Red Background) Example
  • Printed Copy of STM & Valid ITAS
Note for KNB Students: A separate set of procedures will be informed regarding passport extension.
2. Documents to be submitted to Immigration Office
  • Letter of Recommendation*
  • Letter of Sponsorship*
  • Study Permit*
  • Printed Copy of Indonesian ID Card and Family Card of Sponsor*
  • Application Form No. 24 (provided by Immigration Office)
  • Printed Copy of Valid SKTT
  • Printed Copy of Valid Passport (Pages of ID, Arrival Stamp, Stay Permit Stamp)
  • Original Passport

*To be provided/prepared through IRO ITB

Phase 4: Exit Permit (EPO)

The Exit Permit Only (EPO) is a mandatory procedure to officially close your stay permit before you leave Indonesia. Failing to complete this process may lead to administrative complications for your future visits to the country.

Apply for EPO 7-10 DAYS before your return flight.
1 Contact IRO Office for Exit Request

Option A: While in Indonesia

2 Submit original documents
3 Application processing
4 Official Departure

Option B: After Departure

2 Departure from Indonesia
3 Send documents to IRO remotely
4 Remote Visa closure

Documents to Prepare

  • Letter from the Faculty/School addressed to the Directorate of Partnerships (explaining academic status/graduation).
  • Letter of Recommendation*
  • Application Form No. 27 (provided by Immigration Office)
  • Printed Copy of Indonesian ID Card of Sponsor*
  • Printed Copy of Valid Passport
  • Printed Copy of Valid ITAS
  • Original Passport

*To be provided or prepared by IRO ITB